> For the complete documentation index, see [llms.txt](https://zon.gitbook.io/zon-staff/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://zon.gitbook.io/zon-staff/zon-staff-management/how-are-tasks-formulated-and-allocated-to-staff-members-through-zon.md).
# 💡How are tasks formulated and allocated to staff members through Zon?🤔
### Creating Task Lists for Staff Members in Zon Staff Management:
Zon Staff Management enables you to **efficiently create and assign task lists** to your team, ensuring clear **accountability and streamlined operations.** Follow the steps below to set up task lists for your staff and managers:
### Step 1: Navigate to the Task list Tab:
* In your **Zon Staff Management** app, select **Task list** from the left-hand menu to access the **task management interface.**
### Step 2: Initiate a New Task List
* Click the **Create Task List** button located at the top right corner of the **Task Lists** page.
### Step 3: Enter Task List Details
* **Task List Name:**\
Enter a clear, **descriptive name** for your **task list** (e.g., "Stock checking").
* **Description:**\
Provide a **detailed description outlining** the purpose and requirements of the task list.
### Step 4: Assign to Staff and/or Managers
* In the **Assigned To section,** select who will be **responsible for completing** this **task list.**\
You can assign it to **staff members, managers, or both,** depending on your operational needs.
### Step 5: Select Locations
* **Choose** whether this task list should be visible to **all locations** or **only specific locations.**\
Select the **relevant locations** from the available list to ensure **only staff at those locations** see the tasks.
### Step 6: Set the Timeline
* In the **Timeline section,** determine how **frequently** the task list should be completed:
* **Daily:** Tasks must be completed every day.
* **Weekly:** Tasks must be completed every week.
* **Monthly:** Tasks must be completed every month.
### Step 7: Add Tasks
* Click the **Add Task** button to include **individual tasks** within your task list.
* Enter the **task details** for each item. You can **add multiple tasks** to a **single list.**
* **Arrange the tasks** in the desired order by **dragging** and **dropping** them as needed.
### Step 8: Save the Task List
* Once all **details and tasks are added,** click the **Save** button at the top of the page to **finalize and activate** your task list.
By following these steps, you can **create comprehensive task lists** in **Zon Staff Management** and ensure tasks are completed on schedule and at the correct locations. This structured approach **enhances accountability, improves workflow, and supports consistent** operational standards across your business.
### Viewing Task List Details in Zon Staff Management:
To view **detailed information** about a task list:
1. **Go to the Task Lists Tab**\
Access all task lists from the **Zon Staff Management** dashboard.
2. **Click “View Details”**\
Select the task list you want to review and click **View Details.**
### What You’ll See:
* **Task List Info:** Name, description, assigned staff/managers, locations, timeline, and status (active/inactive).
* **Date Filter:** Select a **specific date** to view tasks for that day.
* **Completion Progress:** Visual progress bar showing **percentage of tasks** completed.
* **Task Breakdown:** List of tasks with **status (pending/completed), who performed them, completion time,** and **notes.**
* **Complete Task Button:** For **pending tasks,** staff can mark tasks as completed directly from this view.
This **concise overview** helps managers track task **completion efficiently** and **maintain accountability** across locations and teams.
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