> For the complete documentation index, see [llms.txt](https://zon.gitbook.io/zon-staff/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://zon.gitbook.io/zon-staff/zon-staff-portal/how-staff-members-can-initiate-time-off-requests-using-zon-portal.md).
# 💡How Staff Members Can Initiate Time Off Requests Using Zon Portal?🤔
### Time Off Request Management in Zon Staff Management:
**Zon Staff Management** makes it simple for staff members to request **time off** directly from the **Zon Staff Portal** device. The intuitive interface ensures that **requests** are **submitted accurately** and **reviewed** promptly by **managers or merchants.**
### Step-by-Step Guide to Submitting a Time Off Request
**Open Zon Portal and Access Zon Time Off:**\
From the **portal dashboard**, staff members can tap the **Time Off** tile to access the **Zon Time Off Management** dashboard. To proceed, they must **log in** by entering their **unique PIN.**
**View Time Off Policies:**\
Upon entering the **Time Off dashboard,** staff can see all available **time off policies** (such as Medical Leave, Vacation, Wedding Leaves, Urgent Work, and Casual Leave) as shown in the screenshots.
**Select Dates for Time Off:**
* Choose the **Start Date** and **End Date** for the **requested time off** using the **date selectors** at the top of the page.
* Indicate whether the **selected dates** represent the **first or last day** of the **time off period.**
**Choose the Time Off Policy:**
* **Select** the relevant **time off policy** from the **list** (e.g., Medical leave, Vacation, Urgent Leave).
* This helps **categorize** the request for **easier review and reporting.**
**Provide a Reason:**
* **Enter the reason** for the time off in the provided **text box** (e.g., “Urgent work at home”).
* Providing a **clear reason** helps managers and merchants quickly **understand and process the request.**
**Submit the Request:**
* Click the **Submit Request** button.
* A **confirmation message** (“Time off request submitted successfully”) will appear at the top, confirming that the **request has been sent** in **real time** to the **merchant and manager** for **review.**
**View Request History**
* By scrolling down**,** staff can see **all previous time off requests,** including the **status** of each (**pending, approved, or declined**).
By following these steps, staff members can **efficiently request time off,** and management can **maintain clear, organized records** of all leave activity within **Zon Staff Management.**
### Time Off Management for Managers and Owners in Zon Staff Management (Shopify POS):
The **Time Off Management** feature in **Zon Staff Management** provides **managers and owners** with a **comprehensive interface** to handle all aspects of **time off** requests directly from the **Zon Staff Portal .** Upon **logging in** with their **unique PIN, managers and owners** are presented with **three distinct tabs:** **My Requests, Staff Requests, and Approvals.** Each tab is designed to streamline the **time off workflow,** ensuring efficient **handling** and full **transparency.**
### 1. My Requests Tab
* **Purpose:**\
Allows **managers** (and owners) to create and submit their **own time off requests.**
* **Workflow:**
1. **Managers** can select the **desired dates,** choose a **time off policy** (such as vacation, sick leave, etc.), and provide a **reason** for their **request.**
2. **Submitted requests** are visible in this tab, along with their **current status** (**pending, approved, or declined**).
3. For **managers,** these **requests** require **approval from the owner.**
### 2. Staff Requests Tab
* **Purpose:**\
Enables **managers** to **create time off requests** **on behalf** of their **staff members.**
* **Workflow:**
1. The **interface displays** a **list** of all **staff members.**
2. The **manager selects a staff member** and proceeds to **fill in the details** for the **time off request,** including **dates, policy type, and reason.**
3. This is particularly **useful for situations** where staff are unable to **submit requests** themselves or for **administrative adjustments.**
### 3. Approvals Tab
* **Purpose:**\
Centralizes all **pending time off requests** from staff for **managerial review and action.**
* **Workflow:**
1. The **tab lists** all **pending requests**, showing **key details:** **staff member’s name, policy type, requested dates, number of days, reason for leave, and submission date.**
2. **Each request** is clearly marked with its **status** (e.g., “Pending”).
3. **Managers and owners** can **review the request** and either **Approve or Decline** it directly from this screen with the **respective buttons.**
4. **Once actioned**, the **status updates** in **real time** and the staff member is notified accordingly.
By following these steps, **staff members** can **efficiently request time off,** while **management can review, approve, or decline leave requests** and **maintain clear, organized records** within the **Zon Staff Management app.**